City Manager's Report to City Council for the
Meeting of Monday, July 21, 2008.
To: Members of the Worthington City Council
From: Matt H. Greeson, City Manager
MINUTES:
1. Approval of Minutes
Recommendation: Approval of May 19, 2008– Regular Meeting Minutes as presented.
PUBLIC HEARINGS ON LEGISLATION:
2. ORDINANCE NO. 33-2008 – Appropriation from the Capital Improvement Fund to support the Community Improvement Corporation (CIC)
This Ordinance would appropriate funds from the Capital Improvements Fund to provide funding for the Worthington Community Improvement Corporation in the amount of $50,000. Attached is a memorandum from Steve Gandee outlining the funding request.
Recommendation: Approval of the Ordinance as presented.
3. ORDINANCE NO. 34-2008 – Supplemental Appropriation
This Ordinance would appropriate $70,000 in the fuel account; $14,000 for Fire Department fuel reimbursement; and an additional $15,000 for professional legal services related to the OSU Don Scott Airport Part 150 study process.
Attached is a memorandum from Steve Gandee, Director of Finance and Dave Groth, Director of Public Service outlining the shortfall in the fuel account.
Recommendation: Approval of the Ordinance as presented.
4. ORDINANCE NO. 35-2008 – Kenyonbrook Trunk Sanitary Sewer Siphon Removal Project Design
The City contracted with EMH&T to conduct the Southeast Sewershed Study. This study was presented to the Council at the July 14th Committee of the Whole meeting. The first of three major projects the study recommends to improve the Kenyonbrook Trunk sewer is the removal of a siphon. The project provides for a new 24-inch sewer from the current trunk west of West Selby Boulevard to the Columbus interceptor near Broadmeadows Boulevard. A memorandum from the City Engineer and a map is enclosed for your information and review. The estimated cost for the construction project is $973,800. This Ordinance is a recommendation by City staff that EMH&T be hired to provide the design and consulting services for the proposed project. If this Ordinance is approved Monday evening, design for this important project could begin in August.
Recommendation: Approval of the Ordinance as presented.
5. ORDINANCE NO. 36-2008 – Vacating an Easement – Jackson, 555 Plymouth Street
This Ordinance would vacate a portion of an existing storm drainage easement to allow the owner of 535 Plymouth Street to construct a deck. Vacation of the easement would eliminate City maintenance responsibilities. A memorandum from the City Engineer recommending approval is attached. The applicant’s request also requires a variance to construct the deck in the setback. The variance request was heard by the Board of Zoning Appeals at their July 3rd meeting.
Recommendation: Approval of the Ordinance as presented.
6. ORDINANCE NO. 37-2008 – Removal of Stairs (Huntley Bowl)
This Ordinance proposes a project at the Huntley Bowl Park to remove two concrete stairways. One portion of the Bowl has concrete walls in the embankment that create tiered grass seating areas (stadium style). The two concrete stairways that serve this seating have been gradually moving downward such that there are currently significant offsets that are a safety concern. The stairways are closed due to this problem.
Since the opening of the Huntley Bowl Park the seating has received little use and has had none in recent years. Rather than replace the stairs at this time, it is our recommendation that the stairs be removed and their locations be restored to vegetation. Access to the bottom of the bowl is provided by both the roadway and a stairway in a different location. The cost to remove the two stairways is $21,370.00.
A memorandum from the Parks and Recreation Director is attached.
Recommendation: Approval of the Ordinance as presented.
NEW LEGISLATION TO BE INTRODUCED:
(Legislation Introduced this Date Begins With: Ordinance No. 38-2008 and Resolution No. 26-2008)
7. ORDINANCE – Fund RFP (Parks and Recreation)
This Ordinance would allow staff to request proposals from consulting firms to prepare plans, specifications, bid documents and perform site observations for several projects as a group. The project was approved in the 2008 C.I.P. project. It includes playground renovations for Whitney and Highgate Avenue play areas, renovation of the Heischman Park swing bay, repairs and color coating of tennis courts in 4 different park areas throughout the City, and asphalt repairs at basketball courts in three different parks. If approved, the City’s goal is to start construction in the spring of 2009.
Attached for your review and information is a memorandum and the Request for Proposal from Lynda Chambers, Director of Parks and Recreation.
Recommendation: Introduce the Ordinance for public hearing on September 2nd.
8. RESOLUTION – Transfer Resolution
After mid-year review of accounts there were several accounts that needed some minor adjustments. These transfers represent accounts that have already been appropriated by Worthington City Council and we are simply requesting the ability to move appropriated dollars amongst these accounts.
Attached are memorandums from the Directors of Pubic Service and Parks and Recreation making these requests.
Recommendation: Approve as presented.
REPORTS OF CITY OFFICIALS:
Policy Items:
9. Audit Report for 2006/2007
Included for Council’s review is a copy of the Management Letter from our auditors, Clark, Schaefer, Hackett & Co., for our recently completed audit. Preceding the management letter is a memorandum from the Director of Finance, Steve Gandee detailing the recommendations.
10. Re-Advertise – Linworth/Snouffer Rd. Repaving
Attached is a memorandum and revised plans prepared by William Watterson, City Engineer for the 2008 Linworth/Snouffer Resurfacing project, Project Number 551-08. The project is reduced in scope from that previously bid and includes milling and overlaying Linworth Road from the corporation limit north of Dublin-Granville Road to Snouffer Road and Snouffer Road from Linworth Road to Linbrook Boulevard.
Staff would request approval from City Council to re-advertise for public bids for the revised scope project. With approval at Monday night’s meeting, bids can be opened during the August
recess and a contract can be awarded at the September 2nd Council meeting and the work can be completed this construction season.
Recommendation: Motion to set public hearing for September 2, 2008.
11. Set Date for Next Regularly Scheduled City Council Meeting
If Council wishes to recess for the month of August, a motion would be appropriate to establish Tuesday, September 2nd, as the next regularly scheduled meeting of City Council.
Recommendation: Motion to establish next regularly scheduled meeting of City Council.
Information Item:
12. Department Quarterly Reports
Quarterly reports for the second quarter of 2008 are attached for Council’s review. If Council members have any questions, please feel free to contact me at your convenience. All of the quarterly reports have been placed on-line at www.worthington.org.
EXECUTIVE SESSION:
I respectfully request an Executive Session for purposes of discussing Board and Commission appointments.
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